Creating New Policies or Changing Existing Policies:
Suggestions for new policies or for changes in existing policies may
be brought to the Regional School Committee by the Superintendent, by
individual School Committee members, or by the Policy Subcommittee.
Other individuals who would like to suggest policy changes or want to
request that a policy be reviewed may go through any one of those three
channels, or they may ask to speak directly to the entire School
If the Regional School Committee concludes that a new policy may be
needed or that an existing policy should be reviewed, then the School
Committee will assign the task of researching the issue to either the
Superintendent or to Policy Subcommittee.
The School Committee may choose instead to assign the research task to another existing or new subcommittee.
Any subcommittee working on policy change should confer with the
Superintendent for his/her recommendations. The Superintendent will
request input from the people who would be affected by the policy and
will obtain legal advice when appropriate.
Before a written draft of a proposed policy comes to the School
Committee for discussion, it must be given to the Superintendent for
his/her review and recommendations. The proposed policy also should be
reviewed by the Policy Subcommittee to check for consistency with
existing policies and to identify the laws to reference in the policy.
Proposed new policies and proposed changes in existing policies are
brought in writing to a Regional School Committee meeting for
At the next regular meeting, special meeting, or at any later
meeting, the Regional School Committee may take a vote to approve the
proposed policy. A policy is approved by a majority vote of the School
Committee. (Voting requires a quorum be present.)
If the Regional School Committee decides during their discussion that
revisions are needed in the substance or wording of the proposed
policy, then the policy will be given back to a subcommittee or to the
Superintendent for further work.
If the revised policy comes back to the Regional School Committee
with substantive changes, no vote may be taken to approve the policy
until the next regular or special meeting.
After the proposed policy has been discussed at a Regional School
Committee meeting, the Amherst School Committee and the Pelham School
Committee may vote to approve the proposed policy at any of their
regular meetings or specially scheduled meetings.
A policy is adopted when it has been approved by a majority vote of
all three School Committees. The date when the policy becomes effective
is set by the Regional Committee.
Policies Applying to a Single District:
Policies generally will be consistent across the Amherst, Pelham, and
Amherst Regional School Districts. Policies must be voted on and
approved by all three School Committees before becoming official School
Committee policy, except when the topic of a policy is not relevant to
all three School Districts.
When a policy does not apply to all three School Districts, the
appropriate School Committee will follow the procedures outlined above
for the Regional School Committee. The policy for a single district is
adopted when it has been approved by a majority vote of that district’s
School Committee. The date when the policy becomes effective is set by
that School Committee.
Emergencies and Exceptions:
In an emergency, the above procedures may be dispensed with by a vote of two thirds of those members present.
Region Voted to Approve: 7/11/06
Amherst Voted to Approve: 8/15/06
Pelham Voted to Approve: 9/7/06
Effective Date: 9/7/06